Repository Policies

Content Policy

1. This is the institutional repository of outputs published by members of Cardiff University.
2. The repository will accept any material that relates to research output. Examples of material include:
• Journal articles
• Conference and workshop papers
• Research level theses
• Unpublished reports and working papers
• Books and book chapters
• Preprint ((if the author does not have a suitable and appropriate discipline specific preprint repository)
3. Deposited items may include:
• accepted versions (author's final, peer-reviewed manuscript) (AAM)
• published versions (publisher-created files)
4. Outputs will be accepted from:
• Employed staff
• Emeritus Professors
• Postgraduate Research Students
5. Outputs will not be accepted from:
• Visiting academics
• Honorary title holders where they are the sole author of the output

Submission Policy

1. Items may only be deposited by members of Cardiff University.
2. The author's final accepted version (AAM) of their paper should be submitted in line with the University Open Access Publications Policy.
3. The administrator only vets items for the eligibility of authors/depositors, relevance to the scope of the repository, valid layout & format, and the exclusion of spam.
4. The validity and authenticity of the content of submissions as well as any copyright checks are the sole responsibility of the author.
5. Items can be deposited at any time, but will not be made publicly visible until any required embargo period has expired. Items should be deposited in line with any funder or open access requirements.
6. Items deposited should normally be in PDF format. Other formats should be discussed with the Repository Team.

Takedown Policy

1. Any copyright violations are entirely the responsibility of the authors.
2. If the repository receives proof of copyright violation, the relevant item will be removed immediately.

Metadata Policy

1. Anyone may access the metadata free of charge.
2. The metadata may be re-used in any medium without prior permission for not-for-profit purposes.
3. Metadata may be harvested by robots transiently.
4. Check the copyright statement in each record for details of the licence or terms and conditions under which any deposited file has been made available.
5. This repository is not the publisher; it is merely the online archive.

Full Text Policy

1. Full text items must not be sold commercially in any format or medium without formal permission of the copyright holders.
2. Full text items may be harvested by robots transiently. Where full items are harvested permanently permission must be sought from Cardiff University.
3. Check the copyright statement in each record for details of the licence or terms and conditions under which any deposited file has been made available.
4. This repository is not the publisher; it is merely the online archive.

Retention Policy

1. Cardiff University has a commitment to retain items indefinitely in the institutional repository, ORCA - Online Research@Cardiff.